Pricing

Rental Period

• Six consecutive hours as agreed upon with the Arboretum’s events manager and specified in the rental agreement
• The 6-hour rental period includes the time spent setting up chairs and other furnishings or equipment to stage the event and the time needed to remove all event-related materials and clean up.
• Events lasting more than 6 hours must have prior approval from the Arboretum’s events manager and will be charged the Level 3 rental fee.
• If event-related materials are not removed by 9:00 a.m. on the day following an event, the client will be charged the extended/tented day rate for that venue.
• If the venue is the Overlook Pavilion, the extended/tented day rate for the Event Lawn (entire) will be charged.
• Clients who rent the Overlook Pavilion on a Friday evening must remove all event-related materials by 7:00 a.m. the following morning.

Event Guidelines

• Tents and/or tables, chairs, or other furniture or decorations are permitted with prior authorization by the Arboretum’s events manager.
• Tents are prohibited in April and October because high winds are common during these periods.
• No refunds for inclement weather
• Any furniture brought to the Arboretum must be provided by a professional rental company.
• If tents will be erected and removed by the rental company before and/or after the day of the event (maximum of three in addition to the day of the event), additional fees apply by venue.
• In most spaces, maximum tent size is limited by the space available; however, in the Hawthorn Entry and Birch Overlook, we restrict tent sizes to 1600 sq. ft. or less.
• No catering services, food, beverages, entertainment (such as DJs, bands, or amplified music such as that used for dancing), or activities such as dancing
• Acoustic music or low-volume amplification for ceremonial music, such as that associated with weddings, is permitted.

Venues and Pricing

Overlook Pavilion

• The “Ridge and Valley” watershed sculpture, which is adjacent to the Overlook Pavilion’s canopied terrace, is not part of the event rental space.
• An extended/tented day fee of $350 will be charged for each additional day event materials remain in the venue location.
• The side curtains at the Overlook Pavilion are not installed until after May 16 and are removed by September 30 because they are not designed to withstand high winds.

Esplanade, North Terrace, Poplar Court, Birch Overlook, Hawthorn Entry, Event Patio, or Pollinator Plaza

• An extended/tented day fee of $200 will be charged for each additional day a tent remains in the venue location.

Event Lawn (entire)

• An extended/tented day fee of $350 will be charged for each additional day a tent remains in the Event Lawn when the entire lawn has been rented.